Boxerwood Nature Center
& Woodland Garden

A Virginia Center For Environmental Education Excellence

Open daily for self tours from Dawn to Dusk 963 Ross Road, Lexington VA
 
 
 
 
 
 

Rules for Renting Facilities at Boxerwood Nature Center and Woodland Garden

 

 

Rules for Renting Facilities at Boxerwood Nature Center and Woodland Garden

Contact Bruce Bytnar, Managing Director (bruce@boxerwood.org) for more information

1. Renter agrees to limit use to areas as agreed between Boxerwood Education Association (BEA) and the Renter.

2. At no time will the number of persons in any structure exceed the number designated by the Fire Marshall as fire code occupancy limit.

3. Renter will not drive any vehicles other than on driveway and parking lot unless other specific arrangements have been approved by BEA.

4. BEA is not responsible for any private property of the Renter or their guests.

5. Renter will provide appropriate trash receptacles during the event and will properly clean all trash and other debris from Boxerwood.

6. Renter will provide rest room facilities when more than 25 people will be attending the event.  This could be in the form of Port-a-Johns.

7. Renter will not allow smoking except in designated areas and will provide necessary receptacles to ensure that no evidence of smoking remains. If the renter wants to have designated smoking areas, the areas must be agreed to in advance by BEA.

8. Renter will ensure that no alcohol is consumed except under a permit from the Alcohol Beverage Control Board. Renter will ensure that no alcohol is consumed by any person not of legal drinking age in Virginia.

9. Renter will not have any fires. This includes but is not limited to bonfires, torches, fireworks, campfires, and barbecues. Limited exceptions such as barbeques may be allowed but only if approved in advance by BEA with specific limits on activity and location.

10. Renter's activities will be limited to the hours agreed. If the designated hours extend beyond sunset, the rental activities will be limited to areas within 50 feet of the lodge.

11. Renter will not use the kitchen unless approved by BEA in advance. Approval will be made in limited cases and only for caterers who have been approved by BEA.

12. Amplified sound will be limited to indoor areas unless approved by BEA and in all cases volume will be kept to a level that will not be heard by neighbors of Boxerwood.

13. Ice is to be removed by the Renter (or caterer) for proper disposal.

14. Rental of the facilities does not include the area designated as the "Field."

15. Rental will allow renter to have exclusive use of the lodge and an area within 50 feet of the lodge. The rental will not provide exclusive use of other portions of Boxerwood. The gardens will be open to the public until dusk. After dusk, the public will no longer have access to Boxerwood and the Renter's activities must be limited to areas within 50 feet of the lodge.

16. Exceptions to these rules are not allowed unless written and signed by the Executive Director of BEA and by the Renter.

17. Rental guidelines for large events:

Area Used

4 hour period

8 hour period

     each additional hour

Lodge & Garden

$1000

$1600

     $200

Lodge and 50 ' around lodge

$500*

$800

     $100

Other portions of Boxerwood

To be determined on a case by case basis

* Rental for this area is for one hour minimum at $125 per hour, up to 4 hours


* Rental for this area is for one hour minimum at $125 per hour, up to 4 hours